Julie Gray

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Julie Gray, Owner and Coach Profound Impact. Expert

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30 total

Article

How to Quickly Prioritize During Overwhelm

It is a common belief that our short-term memory can hold up to 7 pieces of information at any given time. That is why they originally made telephone numbers 7 digits long. But in recent years scientists have realized the real number is actually closer to 4. FOUR. 4 ideas, to-dos, reminders, etc. That’s it. That’s all our prefrontal cortex can hold. And if you try to exceed this (as each of us do everyday) you rapidly deplete the amount of energy you have to think clearly and make decisions easily. Which are the exact skills you need to prioritize effectively.

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5 Simple Secrets to Builiding a Habit that Lasts

Whenever I decide to introduce a new habit into my life, the doubting voice inside my head shouts, “You think you are going to be able to keep that up? Forever?!Who do you think you are– Wonder Woman?” This default response occurs whether I feel the itch to start a new yoga practice or attempt to get out of bed 30 minutes earlier. It pops up if I commit to shutting down my computer at 6:00pm or to taking a 5-minute break from work every couple of hours. This voice is just one of the many hurdles to breaking in new habits and can make it an even more challenging process to undertake.

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How to Prioritize When Everything is #1

When I am speaking in front of a group on the topic of productivity and organization, inevitably I get this question: “I have so many tasks I need to get done that are ALL are TOP priorities. How do I figure out what to do when everything is a #1 priority? Good question. I have some good news and some bad news for you. The good news is that there is a way out of this feeling of frustration and overwhelm so that you can choose which tasks are the TRUE priority in any given moment. I call this micro-prioritizing.

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Top Ten Organizing Tips

Today I’ve compiled for a very quick top ten list of my favorite organizing tips. - Get more sleep! – You’ve heard it here before but it cannot be overstated: you will never be more organized then your personal energy allows. - Pitch your mail ASAP – sort your mail as you walk into your home and be brutal with what you trash/shred/recycle immediately. - Get everything out of your head – ideas, to-do’s, appointments – create a home for each of these AND the time to review them daily.

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Are You A Disorganized Person? Learn the Truth.

Are you a disorganized person? Is that what you are telling yourself when you can’t find your report in the morning or your socks don’t match or you walk in 10 minutes late to a meeting? Or are you telling yourself something worse? That you are lazy. That you are stupid. That you are worthless and will never live up to your potential. I’ve heard all of these accusations—and worse—come out from the mouths of many of my clients.

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A Sneaky Trick to Dealing With Your ‘Shoulds’

We’ve all heard of the negative impact of ‘shoulds’ – you know the frustrating “I should do this” or “I should do that” cycle of trying to get yourself to do something because you feel like you have to. For the record these types of tasks are laden with the heavy energy of obligation and guilt. You can actually feel it in your body when these tasks pop up. They weigh you down and steal your focus, clarity, and good humor.

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Planning for Everyday Life: Virtues and Best Practices

Planning for life can be challenging. It is constant. We need to do it everyday and something is always popping up to threaten our objectives: meetings, traffic, weather, phone calls, or even just our energy levels and ability to focus. It can feel like we are under siege, constantly fighting against the daily deluge of unanticipated interruptions. And to what end? Life happens and things don’t turn out the way we expect so what is the point of planning in the first place? Should we even bother? Absolutely!

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5 Ways To Be More Organized Without Organizing Anything

When people learn that I am a professional organizer, they often ask me what my favorite ‘organizing tips’ are that I like to use with my clients. Many are surprised when I tell them that some of my favorite tips – and those I believe can most impact their productivity and organization - don’t involve any organizing!

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Article

6 Quick Ways to Clear Winter and Welcome Spring

The trees have started to bud, the birds are singing, and the daffodils are popping open everywhere. You can just feel spring on its way! When it gets like this outside I have the strong urge to shake up the stagnant winter energy inside my home. The air indoors seems in such stark contrast to the fresh, vibrant breeze making its way through the trees. We have such little time each day to devote to a big spring cleaning job, so I have outlined here some of my favorite quick and easy ways to refresh the energy in your home and make it feel ready to welcome spring. Enjoy! 1.

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How to Create Systems for Success

Systems are simply ways of automating or structuring processes so that they can occur without so much thought or attention—and by more than just one person, so that the business can continue to run if you decide to take a vacation. Figuring Out What to Systematize For most of us, there are dozens of similar repetitive tasks, large and small, in our businesses or jobs that could be systematized. To identify where you can apply systems, step back from your business or life and try to look at it objectively.

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Are You Overwhelmed By Donation Requests?

While speaking to my friend and colleague Christine Lucas of the Salvation Army last month, it dawned on me that I needed to write this article. Often I find in my client’s homes stacks of solicitations and donation requests. These free address labels, greeting cards, and pleas for cash can be a BIG part of paper overwhelm. Especially if you haven’t created yet a “Giving plan” that can streamline the entire process.

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6 Savvy Email Habits

Check Email Only When You Can Process Email. We all love to ‘check’ our email to see what has arrived since we last viewed our inbox. But this means we continually add to our to-do list (and our anxiety) without giving ourselves the time to actually deal with the email (i.e. respond, delete, file, etc.). When you really think about it, constant email checking is like running down your driveway to the mailbox every few minutes to see what’s inside and then closing it back up with everything still in there. Talk about exhausting.

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